While you've probably dealt with most things at this planning stage, there are a few additional projects to consider before graduation. Graduation is coming up and now is the time to organize the final graduation details that make the day so memorable.
1. List of student graduates and order of diploma case and diploma
When preparing your graduating list, it is important to organize each area of study alphabetically. Then you want to record the students in alphabetical order for each class.
Then make sure you have alphabetically listed students who have won prestigious awards such as Valedictorian, Salutatorian, etc. and announced them at the start of the ceremony.
Give high rewards at the beginning of the ceremony. However, this will change the alphabetical order. Some schools present these additional awards before the awards ceremony, so that students are already walking on stage wearing honor ropes and capes. Recognizing students' special achievements during the walk is much smoother than visiting them individually or handing them out on stage.
2. Identify honor students
As previously mentioned, admitting high honors students will allow them to receive their badges while moving the tassel. Many schools allow students to pick up their medals at check-in and then receive their diploma cases on stage.
These honors include Cum Laude, Magna Cum Laude and Summa Cum Laude, which will follow the Valedictorian and Salutatorian honors.
3. Prepare medals for graduation
All students who have received Summa, Magna or Cum Laude honors should know in advance in order to display the correct graduation medal in advance or on stage. These are usually distributed to students at the arrival ceremony at the time of registration. Ropes of honor are also included in the decorations section and should also be handed out at registration. Alternatively, these can be awarded on stage to further highlight their achievements.
Honored sorority and fraternity students should also distribute tassels, ropes, and belts prior to arrival. Again, this can also be done on stage.
4. Accommodation for disabled graduates
It is critical to organize staff, assistants and stage programs for students with disabilities who may need assistance in retrieving the cover of their diploma certificate. Students with disabilities should not be separated from classmates during the ceremony. Visit your venue to confirm that it can accommodate students and guests with disabilities appropriately.
First, the stage must be suitable for wheelchair users. Second, it is important to leave room at the end of each row for students in wheelchairs and to provide assistants with extra chairs to help them when they need to meet the stage.
5. Setting information table
The information sheet at check-in should be set up in alphabetical order. This allows for quick and efficient check-in.
Sign-in forms should be in alphabetical or honorary order. This will make retrieving medals and belts more efficient so there won't be any delays.
The information sheet should also include alumni registration information, ceremony plans, and general information about events around campus.